Spoiler alert: there’s no silver bullet for subject lines.

Even email marketing companies like Litmus and Mailchimp have openly admitted that there’s no secret to crafting subject lines that will guarantee you opens and clicks (I know, I was disappointed too). In fact, they’ll be one of the first to tell you that writing subject lines is hard. That’s why most of us would rather design all of the content in our emails before we even think about what we’re going to put in that subject line box.

The good news? There are a few things that these companies have identified that will increase your open rates, and others that they suggest avoiding. Let’s go through a few of these dos and don’ts to get an idea of current email subject line best practices.

Do:

1. Reference location. If you’re targeting an email blast by location, add a personal touch to your subject line by saying something like “Great News for our Atlanta Users.” Adding this small detail will make recipients feel like the email is that much more relevant to them.

2. Use questions. A recent study by Mailchimp (summarized in this infographic by Litmus) found that subject lines phrased as questions performed better than similar subject lines that were phrased as statements.

3. Keep it short. The same study by Mailchimp found that longer subject lines performed worse than shorter ones. If possible, they suggest keeping your subject line under 50 characters (In a 2012 study, MailerMailer found that short subject lines, specifically with fifteen characters or fewer, had the highest open rates).

4. Make sure it’s clear who your email is from. You don’t want your email recipients to be confused when your email shows up in their inbox. If necessary, use a consistent identifier (for example, including your company or product name in brackets at the beginning of a subject line, like [New Pardot Features] for a new feature email).

5. Include a call to action. Sometimes, it’s helpful to clearly inform readers what their next step should be. Otherwise, their eyes will just skim right over your subject line without understanding that an action is required on their part.

6. Convey a sense of urgency and timeliness. The shorter the amount of time that recipients have to act, the more compelled they will feel to do so.

7. Be specific. When people read your subject lines, it should be obvious what your message is and why it’s relevant to them. Leaving your recipients guessing can cause frustration and lead them to ignore or delete your email.

“When it comes to email marketing, the best subject lines tell what’s inside, and the worst subject lines sell what’s inside.”

- Mailchimp

Do Not:

1. Use special characters in your subject lines. These have not been known to increase clicks, but have been known to occasionally trigger SPAM filters. Another recent trend is including symbols in subject lines, and while this may increase open rates, the jury is out on whether or not it affects clicks.

2. Always send out emails asking for help. Litmus indicates in their infographic that the fear of being scammed has made many consumers wary of emails that always ask for help or assistance.

3. Include first names or personalization in subject lines. In a study conducted by MailerMailer last year, click-through rates and open rates were both negatively impacted by personalized subject lines.

4. Include numbers. While numbers can often increase engagement levels and pique interest, they also put your email in danger of getting lost in the abundance of “special offers” floating around in cyberspace.

5. Use all capital letters. There’s really no need to shout your message at your email recipients. Trust us, they get it.

Are there any other best practices that you would add to the list? Let us know in the comments! And check out our free Email Deliverability Handbook for more tips to help ensure that your emails all end up exactly where you intend for them to go.

email deliverability handbook

Jenna Hanington

Posts Twitter

8 responses to The 12 Dos and Don’ts of Email Subject Lines

  1. Great info Jenna! I very often make use of … (three dots) at the end of my subject to invite recipient to continue reading. I was told that it helped. What do you think?

    • Jenna Hanington June 10, 2013 at 1:36 pm

      Hi John,

      Great question! Ellipses are a certainly a way to encourage your readers to continue reading. However, I consulted with our resident email deliverability expert, and he suggests avoiding superfluous punctuation in email subject lines. You’ll definitely want to avoid exclamation points, but ellipses are a little more neutral. He advises using them only if you really need them. (Just a side note: if you’ve been using ellipses and seeing great results, then you may have stumbled onto something that works for you. It all depends on what gets you the results you’re looking for!).

      I hope this helps!

  2. I would also suggest in the “Do Not” column:

    Use 3rd party brand names.

Trackbacks and Pingbacks:

  1. What do you get if you cross Moo and Vistaprint? - WordNerd Blog - September 16, 2013

    […] - 12 Do’s and Don’ts for writing subject lines […]

  2. The Subject Line that Killed the Prefect Email | ProspX Blog - September 26, 2013

    […] The 12 Dos and Don’ts of Email Subject Lines – by Jenna Hanington of pardot.com […]

  3. Better Subject Lines for More Opened Emails | B2B Marketing & Sales Made Easy - October 3, 2013

    […] Pardot – 12 Dos and Don’ts […]

  4. The Do’s and Don’ts of Email Marketing | Total Web Design - November 15, 2013

    […] email campaign, so spend the time and come up with a subject line that commands attention. Your subject line should be action oriented and speak directly to the recipient of the email. Action verbs such as […]

  5. Email Tactics to Populate Your Website's 'Available Business Sites' - November 18, 2013

    […] most recipients to delete your message without even considering opening it. There are lots of good subject line strategies, but in general, you want to be specific, action-oriented and […]